User Role abilities
When managing User Roles in Brandkit, we talk about Portal Abilities and Admin Abilities.
Abilities are essentially things that a Role can do.
Below we define and explain each Ability.
Note that in Admin 2 these descriptions are available by hovering on the (i) icon.
PORTAL ABILITIES
Asset ask for exemption
The user can request an exception/exemption from the Terms of use, Licence rules or Usage instructions, if they believe they cannot comply.
If an exemption is requested, Admins will receive an Exemption Request notification and must either Approve or Decline the request.
We recommend this is OFF for most Roles.
Asset basket
The user can created Saved Baskets (i.e. a saved collection of assets).
We recommend this is ON for most Roles.
Asset direct download
The user can download without having to Login. This is a special option used rarely, and typically when you want to allow the public (without logging in) to be able to download from a Portal Page. Note any direct downloads will be anonymous (no tracking possible).
We recommend this is OFF for most Roles.
Asset download
The user (once logged in) can Download any Assets assigned to this Role.
We recommend this is ON for most Roles.
Asset lightbox
The user can view assets in a light-box view (a modal window with background blacked out) to help you focus on just the image.
We recommend this is ON for most Roles.
Asset request assets
The user (once logged in) can Request Assets. This is typically turned on when Asset Download is turned off) and used when you don't want users to be able to Download without specific approval for each download.
We recommend this is OFF, if Asset Download is ON.
Asset select
The user can select assets to their current Basket for taking batch actions (such as batch downloads, batch shares, etc). If turned off only single actions will be possible (e.g. single download only)
We recommend this is ON for most Roles.
Asset send
The user can send Assets to 3rd parties via an emailed link to a special pickup page. The 3rd party can then download the sent asset files, without the need to register or login. Brandkit will track who the email is sent to and whether the Assets are picked up, but anyone with the link can download.
The Receiver must Accept terms of use, but will not have to login or complete Intended Use questions to Download.
We recommend that Asset Send is ON for higher level Roles can Send and OFF for lower level Roles (such as external users).
Also sometimes referred to as eCourier functionality.
Asset share
The user can share a selection of Assets with 3rd parties via an email link to a special view in your Portal.
Assets will respect any visibility or access rules you set for Users an Asset Licenses.
The Receiver must be logged in to take any action.
We recommend this is ON for most Roles.
Asset show
The user can view Asset Detail pages.
We recommend this is ON for most Roles.
Multiple baskets
The user can utilise Multiple Baskets. Multiple baskets is a paid Premium Feature and so you may/ or may not not have access to this feature.
We recommend this is OFF for most Roles.
With bypass
The user does not have to complete Intended Use questions when downloading. Typically reserved for Staff roles.
We recommend that this is ON for higher level Roles and OFF for lower level Roles (such as external users).
ADMIN ABILITIES
A user belonging to a Role that has any of these abilities turned on, is deemed to be an Admin user for the purposes of pricing/billing. In other words, would require a paid Admin user subscription.
For standard Admins - all these Abilities are ON. But we can configure custom Admin roles, e.g. an Editor, which have selected Admin abilities.
Access Admin
The user can access Admin functionality. Will see the Admin (spanner icon) button in Navigation.
Access reports
The user can access, run, view and export reports.
Approve requests
The user will be notified when either an Exemption Request or Asset Request is received and can View, Approve, Decline or Delete such Requests.
Asset approve
The user can Approve assets to appear in the Portal.
Asset archive
The user can Archive assets.
Asset batch edit
The user can batch Edit assets
Asset delete
The user can Delete assets.
Asset email users
The user can send batch Email Updates to user by Role or to users who have previously selected one of the selected assets.
Asset merge
The user can merge two assets together to remove duplicates.
Asset related
The user add Asset Relationships. That is relate two or mores assets together.
An example of this would be adding a relationship between two assets, a Photograph of a celebrity and a Talent sign-off agreement.
Asset remove
The user can batch delete assets (via the Basket).
Asset Regenerate files
The user can Regenerate the optimised video files, if they fail to generate correctly on upload.
Asset Sync
The user can force an Asset Sync to see the latest data.
Asset tag
The user can apply exisiting Approved Assets to assets. Note: This is not the same as Create new Approved Tags.
Assign roles
The user can assign a Role to a user.
Create assets
The user can upload files to create assets.
Export metadata
The user can export asset meta data as CSV for bulk meta data updates.
Import metadata
The user can import asset meta data from CSV (exported wit Export metadata).
Manage abilities
The user can manage the abilities of User Roles
Manage assets
The user can Edit assets
Manage blog
The user can write blog posts (if the Blog feature is enabled)
Manage brands
The user can add, edit and delete Brands
Manage Comments
The user can manage Comments
Manage feedback
The user can view User NPS feedback
Manage guidelines
The user can upload and edit Brand Guidelines
Manage licenses
The user can manage Asset Licences
Manage notifications
The user can manage Recommended Notifications
Manage shares
The user can Manage Shares
Manage tags
The user can create and manage Approved Tags
Manage users
The user can view, manage and invite users.
See Comments
The user can view Comments
See account details
The user can view the Account Dashboard
See All Licenses
The user can view All Licenses
See roles
The user can view User Roles
User Role abilities
What are User Role abilities - a definition