Automatic Asset Notifications

Brandkit automatically generates <strong>Notifications</strong> for Asset Expiry and Licence changes to an Asset.They are sent to Admins for approval initially, and then to end-users (users who have previously downloaded the Asset), <strong>provided an Admin approves the Notification</strong>.These automatic notifications are triggered by the following:

• Asset reaches its Expiry Date
• Asset reaches its Expiry Warning Date (i.e. "X' number of days before expiry)
• Asset's Licence is changed. 

First: Recommended Notification

• Date: Is the date the notification is triggered
• Type: if the trigger type (Licence = Licence change, Expiry - reached expiry date of expiry warning date)
• Preview: Asset proxy thumbnail
• Asset: Unique Asset ID
• Description: Describes the trigger reason.
• Actions: Choose to Notify, Decline or View the Asset (opens asset detail page in a new browser tab).

• Delay your Approval until you have all your assets sorted out with correct Expiry dates and Licences
• Decline to send if it's unlikely that anyone has downloaded the Asset already (e.g. when you're first setting up your library)

Second: Once Notification is Approved 

When a user <strong>Acknowledges </strong>a notification we will record the date and time of the Acknowledgement and clear it. <strong>Users </strong>should ensure they have updated their usage of the Asset or stopped using the Asset altogether (in the case where a Licence has expired) <strong>before they click Acknowledge</strong>.We’ll <strong>continue to send Users a daily reminder email about Notifications</strong> until they are all Acknowledged.<em>Last updated 18 November 2020</em>