OM3.9: Admin > Assets > Galleries

Overview

Galleries are curated, visual presentations of assets — designed for sharing with external audiences such as media, partners, or clients. Unlike albums/collections (which are internal library organisation tools), galleries are public-facing and presentation-focused.

They can be shared via a magic link, or be embedded in emails , web pages, and 3rd party websites.

Galleries Feature Overview

Galleries vs Albums

Example embedded Gallery

(Fig: An actual embedded Gallery - using an iframe)

Creating a Gallery from Scratch

1. Navigate to Admin > Assets > Galleries
   2.Click the New Gallery button
2. Give it a sensible name
3. Click the Add Assets button to select Assets (or use the Basket option explained below).
4. Click the Next button
5. Configure your Gallery options in the Customise and Preview step
6. Click Save to display the Share and Embed section
7. Copy Magic link (URL) or Embed code (script or iframe) and deploy.

Creating a Gallery from the Basket

1. From the Basket (with Asset selected)
2. Click Save
3. Select the Gallery option
4. Choose New Gallery and add a sensible Gallery Name
5. Click the Add Assets button to select additional Assets if required.
6. Click the Next button
7. Configure your Gallery options in the Customise and Preview step
8. Click Save to display the Share and Embed section
9. Copy Magic link (URL) or Embed code (script or iframe) and deploy.

Managing galleries

From the Galleries list you can:

• Edit — update Assets, layout, or settings
• Embed — copy the gallery link or embed code
• Delete — permanently remove the gallery

Note: While adding Assets or editing Assets included in Galleries will automatically update a previously shared or embedded Gallery - changes to layout and branding will not. You will need need to re-share or re-embed your Galleries for those changes to be seen.

Gallery settings

To configure default gallery behaviour across your account, navigate to Admin > Settings > Galleries.

Options include:

• Layout options
• Branding options including page header style, button style and fonts (mostly for shareable magic links)

Tips

• Galleries are ideal for press kits, campaign asset packs, or event photo shares.
• Assets shared in Galleries link back to the Asset page in your Portal - or to the CTA you have added to the Assets in your Brandkit. This can be a great way to get journalists to regiuster and the download an image. Or link a gallery image to an Ecommerce page or a story on another site.

• Assets in Galleries can display an information icon with all the pertinent Licencing details.
• Set an expiry date on Assets in galleries so that they are removed automatically on expiry date.
• Assets in a gallery remain in the main library — archiving or deleting an asset in the library affects it in any gallery it appears in.